Sixth Form

Attendance and Punctuality

What follows is the Sixth Form’s policy relating to AUTHORISED AND UNAUTHORISED ABSENCE. Students and their parents should carefully read this to understand what is expected of them.

1. Absences which can be foreseen in advance:

  • To gain authorisation a request should be made via at least one week in advance of the absence (for normal activities)
  • Absences will only be authorised in advance if the reason given for the absence is a good one. The following are examples of reasons for absence which would tend to be acceptable:
    • A medical or dental appointment which cannot be arranged outside school hours.
    • A particular one-off need to look after a family member or another person for whom the student has caring responsibilities.
    • A religious holiday or a ceremony such as a funeral or wedding of a close family member
    • A visit to a University either to attend an open day, taster day or for interview; or a career related interview.
    • A work experience placement which is directly related to the student’s chosen future career, and for which the student does not receive a wage.
    • Participating in a significant extra-curricular activity, such as drama, music, sport or volunteering. Authorised absences under this criterion will only be granted sparingly; where a pattern of frequent participation in such activities is proposed, the school will explore solutions personally with the student.
    • Severe disruption to a student’s mode of transport (for example, where a student commutes by rail and a rail strike means there is no practical way of getting to school). We believe that it is suitable to expect a student to be able to walk 3 miles to school if they do not have a disability.
    • A practical or theory driving test.
    • A school representatives’ meeting (e.g. Governors’ meeting/Sixth form Council etc).

2. Absences which cannot be foreseen in advance

  • Where an absence genuinely could not be foreseen in advance, the student should nevertheless make arrangements to tell the school as soon as possible on the day in question that they will be missing classes.
  • When a student is ill their parent/carer should phone up prior to the start of the school day and let the school office know that their son/daughter will not be present
  • If a student becomes ill during the school day they must go to the welfare room. We will makecontact with parents/carers before sending any student home. If students do not follow this protocol their absence will be recorded as unauthorised.
  • This list is not intended to be exhaustive.

3. The following reasons for absence will not generally be acceptable:

  • Part or full time work is not part of the student’s programme of study.
  • Leisure activities.
  • Birthdays or similar celebrations.
  • Babysitting younger siblings.
  • Driving lessons.
  • This list is not intended to be exhaustive.

4. Punctuality to school:

  • A student will be deemed to be late if they have not registered by 8.45am in the morning.
  • Tutors will enter any minutes that the students are late on the registers. Lateness to registration is dealt with in this way:
    • Every Friday the total minutes late for the week are added up.
    • If a student has amassed over 30 minutes of lateness in a week the following measures will be taken:
    • First Occurence: warning by the form tutor 
    • Second Occurence:After school detention set by Head of Year 
    • Third Occurence:After school detention set by Head of Year plus discussion with Head of Year. Email sent home 
    • Fourth Occurence:After school detention set by Head of Year plus formal letter home
    • Fifth Occurence: Individual plan put in place 

5. Punctuality and attendance to individual lessons:

  • Individual class teachers will monitor punctuality to lessons and deal with poor punctuality if the need arises.
  • Attendance to all lessons on the student’s timetable is compulsory and failure to attend a lesson without permission will result in the work being caught up in an after school detention.

We will have to comment on both attendance and punctuality in any reference that we are called to write, and these are key skills that employers and universities will expect. It is therefore essential that we encourage students to maintain these standards.